Purchase Invoice Import: Easy E-Invoice Entry | E Stream MSC

What is Purchase Invoice Import?

What is Purchase Invoice Import?

Purchase Invoice Import allows you to seamlessly bring in supplier e-invoices from MyInvois Portal into the SQL Accounting System.

Purpose:
  • Automates data entry of purchase invoices
  • Ensures consistency and compliance with Malaysia’s E-Invoice regulations
  • Works regardless of the software your supplier used to generate the MyInvois invoice

How to Import Purchase E-Invoices into SQL System

Before you start:

  • Your supplier must issue an e-invoice via MyInvois
  • Your supplier’s profile (TIN, Sender Code) must be set up in SQL’s Maintain Supplier

Step-by-Step Guide

Step 1: Open the Purchase Invoice Module

  1. Go to Purchase Invoice in SQL system
  2. Click the dropdown arrow at the top right to open options
  3. Select Batch Import E-Invoice

Step 2: Filter & Load Invoice

  1. Select the invoice date range
  2. Click Apply to load the list of e-invoices available for import

Step 3: Auto-Mapping Process

  1. The system will auto-match:
    • Supplier’s TIN (Tax Identification Number)
    • Sender Code
    • Item Code
    • Tax Code

    💡 These must be pre-configured in Maintain Supplier

  2. Review the details, then click Import

Step 4: Confirm and Import

  1. Successfully imported invoices will show :
    • Imported from MyInvois
    • Valid Status

How to Reject an E-Invoice in SQL System

If there are any errors in the invoice, you can still reject it directly as long as it is within 72 hours

Step 1: Access Rejection Tool

  1. Go to Purchase Invoice
  2. Click the dropdown arrow, then choose Reject Validated E-Invoice

Step 2: Select Invoice & Fill Reason

  1. Select the invoice you wish to reject
  2. Type in the Rejection Reason
  3. Click Initiate Rejection

Step 3: System Syncs Status

  1. MyInvois Portal will automatically update the invoice to Rejected
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