How to claim HRDF | Malaysia Best Payroll Software | SQL Payroll - HQ

What is HRDF?

The Human Resources Development Fund (HRDF) is a pool of funds that consists of Human Resources Development levies collected from employers of the manufacturing and service sectors as listed in the First Schedule of the Pembangunan Sumber Manusia Berhad Act 2001 (liable registrants) as well as optional registrants. The purpose is to enable employee training and skills upgrading of the Malaysian workforce.

who is eligible to register HRDF?

  • Agriculture and farming
  • Livestock and fisheries
  • Forestry and logging
  • Mining and quarrying
  • Manufacturing and production
  • Trading, business and wholesale
  • Construction
  • Supply
  • Real estate
  • Culture, arts and entertainement
  • Fashion and clothing
  • Cosmetic
  • Tourism and recreation
  • Service
  • Franchise
  • Electricity
  • Oil
  • Gas and steam
  • Water
  • Sewerage
  • Management and remediation of solid, liquid adn gaseous waste
  • Automotive
  • Transportation
  • Repair and maintenance
  • Storage
  • Delivery
  • Food and beverages
  • Information system
  • Communication and multimedia
  • Broadcastring and film
  • Banking and finance
  • Insurance and takaful
  • Investment
  • Co-operative societies
  • Professional
  • Science and technology
  • Research and development
  • Science and technicality
  • Administraction and support service
  • Education
  • Medical and health facilities
  • Social welfare
  • Administraction of organization membership
  • Small and medium enterprises
  • Household goods and services
  • Sports
  • Energy and natural resources
  • Personal services

The above list is not exhaustive. Should require further clarification, please contact PSMB Contact Management Centre at 1800-88-4800, enquiry or any PSMB Office.

What is HRDF Rate?

How is HRDF Levy Calculation?

HRDF Levy = HRDF Levy % x ( Basic Salary + Fixed Allowances)

How to register for HRDF in 2021?

Step 1:
Register in HRD website.

Step 2:
Make sure that you have scanned all the related document. You can download the checklist.

Step 3:
Fill in the employer integrity pledge.

Step 4:
Once you have prepared all the supporting document. Submit the Form 1 on the HRD website. The approval process will take 7 working days. The approval letter will be sent via email along with the user ID and password to login into the E-Tris system.

How to make HRDF Levy Payment?

After obtaining your User ID and password for the eTris system, you will also receive an email stating your liability date for the levy payment. Payment is made on the eTris website and the payment methods available are FPX and JomPay.

HRDF Exemption 2021

A total of 2 months (July and August 2021) HRDF Levy exemption is given to registered employers whose businesses were affected by the Movement Control Order (MCO) only manufacturing, services, mining and quarrying, oil and gas industries were liable to contribute to HRDF. The new sectors now include construction, trading, and wholesale industries.

On June 2021 the Malaysian government launched an economic recovery programme called “National Well-Being and Economic Recovery Package”, also know as PEMULIH under the National Recovery Plan to assist with the recovery and conservation of the financial welfare for citizens who have been affected by the recent Covid-19 pandemic. A part of the PEMULIH recovery movement is the changes in the payroll processes.

HRDF Payment extension has been extended until December 2021. A six months HRDF Levy exemption from July to December 2021 is exempted for new employers in new sectors covered by the expansion of Pembangunan Sumber Manusia Act 2001 (PSMB).

What happens if i don't pay HRDF?

According to Section 13(1) of the PSMB Act (Pembangunan Sumber Manusia Berhad Act), failure in submitting the levy payment before the required time period (usually on the 15th of every month), employers pose a risk of these penalties :

How to claim HRDF?

Skim Bantuan Latihan (SBL) is the main scheme under HRDF and its objective is to encourage employers to retrain and upgrade their employees’ skills in line with their operational and business requirements. Under SBL, employers are free to identify their own training needs and implement the training programme in stages

SBL requires employers to make full payment for the training programme and reimbursement is based on employer claims

Training Methodology
Claimable Cost
Minimum Training Duration
Application Process
  • Online application through eTRiS system
  • Document Required:
    • Invoice / Quotation
    • Training Schedule / Course Content
    • Trainer’s Profile

Effective 1st August 2019, training programmes must commence within six (6) months from the date of training grant applications are made and training claim submissions must be made not more than six (6) months from the date the training programmes are completed.

Fore more info about HRDF scheme, please contact : 1800 88 4800,

HRDF Frequently Ask Question

As of 1 March 2021, HRDF has been expanded to include ALL INDUSTIRES.
The only exemptions are for federal statutory bodies, state government and NGOs with social welfare activities.
Compulsory Registration : Malaysia employers with a minimum of 10 employees.
Optional Registration : Malaysian employer with 5 to 9 local employees.

No. Employers are not permitted to deduct the wages of employees under any circumstances for the payment of the levy.

If the company director is paid a salary, he/she is regarded as an employee of the company, whereas a director who only accepts director fees is not considered an employee.

Section 13(1) of the PSMB Act 2001 stipulates that every employer who is covered under the Act is required to register with HRDF within such time and manner as may be prescribed.

Any employer who is convicted of not registering with HRDF may be fined up to an amount not exceeding RM10, 000 or face imprisonment up to a year, or both (Section 13 (2)).

Failure of payment before the stipulated time will result in;
- Fine not exceeding RM20, 000.00 (Ringgit Malaysia Twenty Thousand) or imprisonment for a term not exceeding two (2) years or both (on conviction).
-Yearly interest of 10 per cent in respect of each day of default or delay in payment.

Employee contribution rate is based on the employee's wages, overtime, commissions, service charge, annual leave emoluments, sick leave, maternity leave, public holidays, incentives, meal allowance, cost of living and housing allowance and so forth. All payments whether hourly, daily, weekly or monthly-rated are considered wages. Monthly contribution rates for employers and employees is shown in the Contribution Schedule based on 34 salary categories.

  1. SOCSO’s ASSIST Portal (Payment via FPX)
  2. Payment at Counter (Employers need to bring the ACR reference)
    1. SOCSO counters(Payment of contributions must be made using cheque or money/postal order only).
    2. Banks appointed by SOCSO as collection agents:
      1. Maybank
      2. RHB Bank
      3. Public Bank (Starting 1 March 2018)
  3. Internet Banking
  4. iPERKESO Portal (visit and login to iPERKESO)

Employers are only required to pay contributions based on the total wages paid to employees for the month. However, if the salary is paid until the 15th day of the month, the contribution is based on salary paid for that particular month.

The employer is liable to pay monthly contributions within 15 days of the following month. For example, January contributions should be paid not later than February 15. ILPC is charged for late payment of contributions at the rate of 6 percent per annum for each day of late payment contributions. If late payment interest is calculated to be less than RM5, then interest is charged at RM5 per month.

ILPC payment can be made through the following channels:

  1. SOCSO’s ASSIST Portal (Payment via FPX)
  2. Payment at counter (Employers need to bring the FCLB notice)
    1. SOCSO counters
      *Payment of contributions must be made using cheque or money/postal order only.
    2. Banks appointed by SOCSO as collection agents:
      1. RHB Bank
      2. Public Bank (Starting 1 March 2018)

For accidents at the work place, the employer has to notify SOCSO by filling in the Accident Report (Form 34) and submit punch cards or attendance records, medical certificate and a copy of the identity card to the SOCSO Office. If the accident occurs while commuting to and from work, these documents must be accompanied by a police report and sketch map of the route taken at the time of accident.

Any employee who is involved in a work-related accident, commuting accident or has occupational disease is entitled to free medical treatment at SOCSO panel clinics, government clinics and government hospitals.

This allowance is paid to an employee who suffers total permanent disablement or is severely incapacitated with a 100% loss of earning capacity or certified invalid and constantly requires personal attendance. His need for a care giver must be verified by a Medical Board or Appellate Medical Board. This allowance is equivalent to 40% of permanent disability benefits or invalidity pension and is subject to a maximum rate of RM500 per month (With effectice from 1st January 2013 the sum is fixed at RM 500) . Payment is made directly to beneficiaries.

SOCSO registration number is your Identity Card Number issued by the National Registration Department.

Employers may notify the cessation of business through ASSIST portal. Kindly follow the steps below to update the status:

  1. Click at My Sites and choose REGISTRATION
  2. Then, click UPDATE, choose Form 1A- Cessation As Employer (Discontinue Business)
  3. Click on Action icon
  4. Update the date status at Employer Status Request Change Date and choose status Change Employer Status To
    1. Dormant
    2. Winding-Up
    3. Cancel
  5. Click Save & Continue
  6. Upload the supporting documents
  7. Click Save & Continue
  8. Click Submit
  9. Proceed for Submission? Click Confirm
  10. Request Case Update Number is generated (Kindly keep the number for reference)
  11. Click OK

Employers may update the company’s address through ASSIST portal. Kindly follow the steps below to update the address:

  1. Click at My Sites and choose REGISTRATION
  2. Then, click UPDATE, choose Update Employer Information
  3. Click on Action icon
  4. Update the current company’s address and other relevant information’s
  5. Click Save & Continue
  6. Upload the supporting documents
  7. Click Save & Continue
  8. Click Submit
  9. Click Submit
  10. Request Case Update Number is generated (Kindly keep the number for reference)
  11. Click OK

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