What is Borang E / Form E ?

Form E is a declaration report submitted by every employer to inform the IRB on the number of employees and the list of employee’s income details every year not later than 31st March.


What is Borang E / Form E?

Form E is a declaration report submitted by every employer to inform the IRB on the number of employees and the list of employee's income details every year not later than 31st March.

Employers may still submit Form E manually to IRB this year for Year of Assessment 2015 submission.
However, employers are mandatory to furnish Form E online via E-filing effective Year of Assessment 2016, which is due for submission in Year 2017.

What is Due Date for Form E via e-Filing?

The due Date for e-Filling will be 30 April every year.

Example of Form E (Borang E)

The Form E consist of the company’s (employer) particulars and details for ALL employee renumerations to be included in CPP8D.

Failure to submit Form E are liable to a fine of not less than RM 200 and not more than RM 20,000 or to imprisonment for a term not exceeding 6 months or to both under the Income Tax Act Section 120(1)(b).

Companies That Require To Submit Form E

StaffNo StaffReport Form E
Berhad
Sdn Bhd
Sole-Proprietor A -
Sole-Proprietor B - Not Compulsory
Partnership A -
Partnership B - Not Compulsory
Individual - - X

Frequently Asked Questions on Form E

  • What details are required in Form E?
  • Employer's details
  • Employee's details
    • Those with annual gross remuneration of RM 34,000 and above
    • Those with monthly gross remuneration of RM 2,800 and above (including bonuses, but does not include the salary arrears of previous years)

** Employees who do not meet the above requirement, part A of the employee data can be filled with a “0” on it.

  • My company has just started a business and only has a few employees where their monthly salary are less than RM 1,000. Do I need to register the Employer ("E") file for my company on IRB?
  • Yes, your company should register the Employer ("E") file if the company has an employee. This file does not take into account on the number of employees and their total income. Section 83 (1) to (5) of the Income Tax Act 1967 has outlined the responsibilities that must be obeyed by every employers.
  • Can a new company that has not registered the Employer file submit Form E?
  • No, the employer must register the Employer file first before submitting Form E to prevent the form from being processed slowly
  • What action should the employer take in if any of his employee quit work and leave Malaysia?
  • Employers should give notice of employee leaving Malaysia 3 months or more to the IRB branch where the employee’s income tax file is located so that the Certificate Tax Settlement can be issued.

  • Employers also require to withhold the employee’s salary due to tax settlement purposes. This notice must be done within one month before the expected date the employee leaving Malaysia. However, the employer do not have to give out notice if the employee is on a regular basis of travel.
  • Are contracted employees or part timers counted and are required to be reported in Form E?
  • Yes, because your company is an employer for those employees for that respective year.

IRB no longer accepts manual forms. All MTD/ PCB calculation have to be done online using PCB calculator , payroll system, or LHDN’s own e-PCB system.

Employers are also required to submit Borang E every year to IRB before the end of March along with the CP8D form.

Borang E for e-filing submission

Dont worries, if you are using SQL Payroll Software, you can generate borang E in one simple click & upload directly to ez.hasil.gov,my. Avoid manual key in, avoid human errors. 

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User Guide

Does Column-i need to include BIK, VOLA?

Yes, in Borang E, Column-i (Total Gross remuneration) is included BIK, VOLA, ESOS and gross remuneration in arrears in respect of preceding years received in the year 2019. SQL Payroll software will help you auto capture and calculate for column-i. 

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